- Privacy Notice
We may change the provisions of this Policy at any time and will indicate when changes have been made by revising the date at the top of this Policy. We encourage you to review the Policy whenever you access the Services to make sure that you understand our information collection, use, and disclosure practices. When we make material changes to this Policy, we will provide you with prominent notice as appropriate under the circumstances, e.g., by displaying a prominent notice within the Service or by sending you an email. We may notify you in advance.
For the purpose of the General Data Protection Regulation (“GDPR”) ”) and the version of the GDPR retained in UK law (the “UK GDPR”) the Data Controller is eWorker Remote Limited.
- Information That We Collect and How We Use It
2.1. Information That You Provide to Us
We collect and process some or all of the following types of information from you when you use the Services:
- Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
- In particular, We process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to us, as well as your video in case you conduct your interview using the Video Interview feature.
- If you contact us, We may keep a record of that correspondence.
- A record of your progress through any hiring process that we may conduct
- Make a purchase
- Participate in events or promotions
- Send questions or comments via the Service,
- Email, or chat to eWorker or other users
- Fill out surveys;
We will also collect information when you sign up for marketing emails, events, or other opportunities through eWorker. Information collected may contain personal information such as your name, email address, billing and contact information, and other identifying information you may provide to eWorker (“Personal Information”). Aggregated, non-personally identifying information is not your personal information. We may use aggregated, non-personally identifying information to operate, analyze, improve, and optimize our website and service.
2.2. Information We Collect About Your Use of Our Services
eWorker automatically records certain information about your use of the Services. eWorker uses a variety of technologies to collect this information, including persistent and session cookies, web beacons, and pixel tracking technology. The information we collect includes number of log-ins, actions taken, data displayed or clicked on (e.g., UI elements, links), and other login information (e.g., browser type, IP address, date and time of access, cookie ID, referrer URL, etc.). We use this information to analyze trends, administer the Service, track users’ movements around the Service, gather demographic information about our user base as a whole, and better tailor our Services to our users’ needs. For example, we use “Pixel Tags” in the provision of our Services to you. Pixel Tags are tiny graphic images with a unique identifier that are used to track online movements of web users. Pixel Tags are embedded invisibly in Web pages. Pixel Tags also allow us to send email messages in a format users can read, and they tell us whether emails have been opened to ensure that we are sending only messages that are of interest to our users. We also use analytics tools to collect information regarding your service usage to improve our Services.
eWorker may collect automated error reports in the case of software malfunction; such error reports may contain some or all of the information in your accounts and may be reviewed to help resolve problems with the eWorker Service. If you participate in a video conference with us, we may record the session and retain recordings of the session if we notify you that the session is being recorded and allow you the opportunity to opt out.
2.3. Information We Collect from Third Parties
Any Personal Information that eWorker may obtain from other third-party sources will be processed by eWorker in accordance with this Policy and all applicable laws. We may add this information to the information we have already collected from you via our Services in order to improve the Services we provide to you.
2.4. How We Use The Information We Collect
We use your Personal Information in connection with providing you with the Services and product features. Here are some examples of how we use your information:
To provide, develop, and enhance the Service;
Provide and deliver the products and services you request, process transactions, and to send you related information including confirmations and invoices;
To respond to feedback and monitor security of the Service;
To provide users with promotional communications, materials, and other third-party information;
To enforce our terms or rights under any agreement between you and eWorker; and,
To perform any other action deemed necessary by eWorker in its provision of the Service, interactions with you, or any other third party.
We may also store information locally on your device, for instance in your local cache. eWorker reserves the right to review any information to help resolve problems with our Services or to ensure compliance with our Terms of Service.
- Uses Made Of Your Information
eWorker collects and processes your Personal Information on the basis of different legal grounds, depending on the nature of the Personal Information being provided and the type of processing involved, as follows:
3.1 Lawful basis for processing
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for organisations.
When you apply for a job opening through the eWorker Apply functionality, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to eWorker on the basis described below.
3.2 Purposes of processing
We use information held about you in the following ways:
- To consider your application in respect of a role for which you have applied.
- To consider your application in respect of other roles.
- To communicate with you in respect of the recruitment process.
- To enhance any information that we receive from you with information obtained from third party data providers.
- To find appropriate candidates to fill eWorker job openings.
3.3 Automated decision making/profiling
We may use technology to select appropriate candidates for Us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who We will engage to fill the job opening will be made by eWorker staff
3.4 Performance of a Contract
Some of the Personal Information processed by eWorker is performed on the basis that it is necessary for the performance of our agreement with you, or in order to take steps at the request of the user prior to entering such an agreement. An example of this would be where eWorker sends an interview request to a Candidate from an Employer.
3.5. Legitimate Interest
A second ground relied upon by eWorker for other types of processing of your Personal Information is that it is necessary for the purposes of legitimate interests pursued by eWorker. Such legitimate interests will include where eWorker sends you marketing about our products and services, where we believe you have a reasonable expectation that we will perform a particular type of processing on your behalf, or where such processing is strictly necessary for fraud detection and prevention. eWorker will only rely on such a ground where an assessment has been performed balancing the interests and rights involved and the necessity of the processing in order to provide our services, products and features to you.
3.6. Compliance with a Legal Obligation
A third ground relied upon for certain types of processing is that it is necessary in order to allow eWorker to comply with a legal obligation. An example of this would be where eWorker is required to retain business records for fixed periods of time in order to comply with local legal requirements.
Finally, in certain limited situations, eWorker rely on your consent in order to process your Personal Information. Where eWorker requires your consent in order to collect and process certain Personal Information, we seek your consent at the time of provision, and such processing will only be performed where consent is secured. For example, if you no longer want to receive marketing materials from us based upon your Personal Information, there are a number of options available to you. If you wish to opt out of a particular marketing email from eWorker, you may do so by clicking “unsubscribe” (or an equivalent action) where applicable. Please note that this will only opt you out of that particular marketing campaign. You can also access and adjust your marketing communications subscriptions from your account dashboard or contact [email protected] to do so. We will comply with your request as soon as reasonably practicable, and in accordance with applicable laws.
- Sharing Your Information
We may share your information as follows:
With Other Users. We may share information about you, your interactions with the Service, Content you post, or other similar information with other users of our Services.
With Other eWorker Services. We may share information about you, your interactions with the Service, Content you post, or other similar information with other eWorker Services, including those of which you are not a user.
With Third Parties. We may share information about you with third parties, whether designated by you, or with other third parties including our service providers, business partners, and other organizations as we may choose.
With Service Providers. We may share your Personal Information with third parties, such as vendors and service providers who provide assistance with billing, payment processing, marketing, data analytics support and service associated with our Services, including any provision of goods through our Services.
With Business Partners and Affiliates. We may share your Personal Information with our channel partners, subsidiaries, affiliates, joint ventures, or any other company, to fulfill obligations and requests, to deliver support, and to provide users and our customers’ users with information about eWorker. eWorker does not control how a business partner may use your Personal Information. Our business partners are responsible for managing the use of Personal information collected in these circumstances.
For Compliance with laws and for other legitimate business purposes. We may share your Personal Information when we believe disclosure is necessary or required by law, due to corporate restructuring, change of control, regulation or regulatory action, to protect users, the integrity of the Service, and to defend or exercise our legal rights. We may also disclose your Personal Information when it may be necessary for other legitimate purposes as reasonably determined by eWorker.
And Generally. We may share information with the general public, such as your name, username, profile picture, and any Content you post.
- Email Communication
We may send you emails, including marketing, promotional, and third-party related communications. You may opt out of these emails at any time by unsubscribing or selecting this option through our Services. Note that You may need to opt out from each eWorker Service individually. Despite your election, we may still be required to send you Service-related communications, including any updates to our terms of service or this Policy.
- Public Profile
As an essential element of the Service, most of the Personal Information you provide to us when you register or update your profile is displayed on your profile and intended to be shared with other users. Your photos, posts, and other content you post to the Site are also meant for public consumption. We may display this content on the Site, our Services, and further distribute it to a wider audience through third party sites and services. Once displayed on publicly viewable web pages, that information can be collected and used by others. We cannot control who reads your postings or what other users may do with the information that you voluntarily post, so it is very important that you do not put any sensitive, confidential, or any other information you do not wish to be shared in your posts. Once you have posted information publicly, while you will still be able to edit and delete it on the Service, you will not be able to edit or delete such information cached, collected, and stored elsewhere by others.
You may instruct your browser to stop accepting cookies at any time or set your browser to prompt you before accepting cookies. Please consult your browser’s settings for further technical information. If you do not accept cookies, you may not be able to use all portions or functionality of the Service.
- Information From Social Networking Sites
If You provide information through, or sign in via, a social networking site such as facebook, google, or any other site we support, we may receive information from that site. Any information we receive may be dependent on the privacy settings you have with that site, so please consult that site’s privacy and data practices. We will not be responsible for any practices of that social networking site. You may de-link your social networking site account from eWorker through Your eWorker account, and may also change your sharing settings through such social networking site.
- Contact Lists
You may upload or import your contacts to the eWorker Service. When you upload these contacts, you agree you have the rights to upload such contacts and share these contacts with eWorker. We rely upon you to obtain whatever consents from the relevant third parties that may be required by law to allow us to access and upload the third parties’ names, e-mail addresses, and other contact information. You or such a third party may contact us at [email protected] to request the removal of this information from our database.
We may publish any feedback we receive from you. We may identify you by your first and last name and may also indicate your home city. We may post any feedback on the Service from time to time. If you make any comments on a blog or forum associated with eWorker, you should be aware that you have no reasonable expectation of privacy and that any Personal Information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit in these blogs and forums.
- Retention, Modification, or Deletion of Your Information
We will hold all the data for 3 years.
Your personal information will be deleted on one of the following occurrences:
- deletion of your personal information by you (or by another person engaged by the Customer); or
- receipt of a written request by you (or another person engaged by the Customer) to us.
You may change any of Your Personal Information in Your Account by editing Your profile within Your Account. Generally, eWorker will retain user personal information for as long as your account is active or as needed to provide you Services. We may retain certain user Personal Information indefinitely, unless you delete it or request its deletion. For example, we don’t automatically delete inactive user accounts, so unless you choose to delete your account, we will retain your account information indefinitely or as long as allowable by law, whichever comes first.
If you would like to cancel your account or delete your user Personal Information, you may do so in your user account, but we may retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements before any such deletion. After an account has been deleted, certain data, such as messages to other users and comments, will remain. However, we will delete or deidentify your Personal Information, including your user name and email address, by associating them with an anonymous user. When we delete any information, it will be deleted from the active database, but may remain in our archives.
- Rights of EEA Users (or Similar International Areas)
Information, including information collected in the European Economic Area (“EEA”) may be transferred, stored and processed by us and our service providers in the United States and other countries whose data protection laws may be different than the laws of your country. We will protect your Personal Information in accordance with this Privacy Notice wherever it is processed and take appropriate steps to protect the information in accordance with applicable laws. These steps include obligations to both eWorker and you, which are set forth in our Data Processing Agreement, which your use of the Service is subject to. If you live in the European Economic Area, or a similar international area, you may have additional privacy rights available to you under applicable laws. Your rights may include: (1) Right not to provide or withdraw consent at any time (2) Right to access the Personal Information that You provided Us (3) Right to erasure Personal Information that We hold about You (4) Right to object to the processing of Your Personal Information (5) Right to opt out of marketing communications and (6) Right to correct any of Your Personal Information.
- United Kingdom Privacy Disclosure
13.1. United Kingdom Privacy Rights
Other residents: You may make a verified request to eWorker regarding your Personal Information. While eWorker does not sell your Personal Information, you can nonetheless make a formal request to delete your Personal Information held by eWorker through your account or, if you are unable to access your account, via email at [email protected]
13.2. The Right to Know Your Personal Information
You have the right to request that we disclose the Personal Information we collect, use, disclose and sell about you. Section 2 of this Policy explains the categories of Personal Information we collected over the past twelve (12) months, why we collected this information, and the third parties with which we shared it.
13.3. The Right to Opt-out of the Sale of Your Personal Information
We do not sell your Personal Information.
California’s “Shine the Light” law (Civil Code section 1798.83) also permits California residents once per calendar year to request and receive information about a business’ disclosure of certain categories of Personal Information to other companies for direct marketing purposes. If you are a California resident and a user of our Service, you can request a copy of this information from eWorker by sending an email to [email protected] Please include your name and email address with your request. eWorker reserves the right to request additional Personal Information from you to confirm your identity before responding to this request.
13.4. The Right to Non-Discrimination for Exercising Your Privacy Rights
We will not discriminate against you for exercising any of your rights under the CCPA.
- Data Protection Officer
eWorker has appointed a Data Protection Officer to ensure continued commitment to privacy and security practices. For further information please contact us at: [email protected]
- Third Party Services
The Services may contain links to third party websites and services. When you click on a link to any other website, location, or service You will leave our Services and go to another site or service and another entity may collect data from You. We do not control and are not responsible for such third party websites or services. Third party services are for your convenience only, and we do not recommend, screen, review, or have any control over the actions taken by these third parties. Your use of these services is solely your choice and decision. Please review every third-party website or service You visit or use, including those that you interact with through Our Services.
- Your Third Parties
If you decide to invite a third party to create an Account, we will collect your and the third party’s names and e-mail addresses, as well as any other relevant information in order to send e-mail and other communications to the third party. We may maintain this information indefinitely in our database and may also use this information to help us establish networks of contacts, document relationships, facilitate referrals, and improve our Services. We may also use this information to show you and other users that you may know each other or have shared contacts. We rely upon you to obtain whatever consents from the third party that may be required by law to allow us to access and upload the third party’s names and e-mail addresses as required above.
eWorker is committed to protecting the security of your Personal Information. We use a variety of industry-standard security technologies and procedures to help protect your Personal Information from unauthorized access, use, or disclosure. We also require You to enter a password to access your Account information. Please do not disclose your Account password to unauthorized people. You are solely responsible for all actions or disclosures of your information or any access to your Account.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so
No method of transmission over the Internet, or method of electronic storage, is 100% secure, however although eWorker uses reasonable efforts to safeguard your Personal Information, eWorker cannot guarantee its absolute security.
- Where we store your Personal Data
Where we store your personal data in our own systems, it is stored within the EEA.
The data that We collect from you and process using eWorkers Services may be transferred to, and stored at, a destination outside the UK or the European Economic Area (“EEA”). It may also be processed by staff operating outside the UK or the EEA who work for Us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your orders, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
In particular, your data may be accessible to
- i) eWorker’s staff in the United Kingdom or
- ii) may be stored by eWorker’s hosting service provider on servers in the EU. A Data Processor Agreement will be signed between eWorker and its overseas group companies, and between eWorker and each of its data processors. These data processor agreements are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal data.
If you would like further information please contact Us (see ‘Contact’ below). We will not otherwise transfer your personal data outside of the United Kingdom OR EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
- A Note About Children
We do not intentionally gather Personal Information from individuals who are under the age of 13. If a child under 13 submits Personal Information to eWorker and we learn that the Personal Information is the information of a child under 13, we will attempt to delete the information as soon as possible. If you believe that we might have any Personal Information from a child under 13, please contact us at [email protected]
- Your rights
Under the General Data Protection Regulation and the UK GDPR, you have a number of important rights free of charge. In summary, those include rights to:
- access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
- require Us to correct any mistakes in your information which We hold
- require the erasure of personal data concerning you in certain situations
- receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal data concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal data
- otherwise restrict our processing of your personal data in certain circumstances
- claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the UK GDPR.
If you would like to exercise any of those rights, please:
- contact us using our Contact details below
- let Us have enough information to identify you,
- let Us have proof of your identity and address, and
- let Us know the information to which your request relates
eWorker Remote Limited
71-75 Shelton Street, London, Greater London, United Kingdom, WC2H 9JQ